IRTF Observing Requirements Form

This form must be completed by the first-named person on your observing application and returned to the IRTF office as soon as possible -- at least no later than 1 month prior to your observing run -- so that the necessary logistical arrangements can be made for your observing run. Failure to do so will hinder the staff's attempts to provide the appropriate instruments, supplies, transportation, and lodgings for your run.

When you have completed the Observing Requirements Form, submit it using the 'Send Form' button at the top or bottom of the form. If you make a mistake while filling out this form, the 'Clear Form' button will erase all of your entries on the form and allow you to start again. If you have problems with this form, please contact irtfwebmaster at ifa dot hawaii dot edu.

As a measure to prevent automatic filling of this form, and to prove you are a human, please enter the first character of each word in the sentence below in the box to the right. The letters are case-sensitive and include alpha-numeric characters.
The quick brown fox jumps over 2 lazy dogs

Principal Investigator Information

P.I. Name:
P.I. E-mail:
P.I. Institution:
P.I. Address:
P.I. Phone:
Application Number:
Observing Dates:

Remote Observing

If remote observing, fill in this section and then skip to Instrumentation section. All fields are required if "Other" is selected.

Hilo

Other

Institute:
City/State/Country:
PI Office Phone:
PI Remote Observing Phone:
PI Cell Phone:
PI Home Phone:
Connection method:

Hale Pohaku Reservations

Lodging Support Notes:

A maximum of two U.S.-based observers will receive support for accommodations (Note that accommodations at HP are limited to only observers and observatory staff). Because we are NASA-funded, we cannot provide accommodation support for NASA employees. Please provide billing addresses for each observer. The P.I. should request permission in writing to Division Chief, Alan Tokunaga prior to an ORF submission for any additions or changes from the original application.

Observer 1
Name:
E-mail:
Arrival Flight:
Arrival Date at HP:
Arrival Time at HP:
First Meal:
Departure Date from HP:
Departure Time from HP:
Departure Flight:
Last Meal:
Dormitory Preference:
Smoker:
Vegetarian Meals:
Observer 2		SKIP
Name:
E-mail:
Arrival Flight:
Arrival Date at HP:
Arrival Time at HP:
First Meal:
Departure Date from HP:
Departure Time from HP:
Departure Flight:
Last Meal:
Dormitory Preference:
Smoker:
Vegetarian Meals:
Observer 3		SKIP
Name:
E-mail:
Arrival Flight:
Arrival Date at HP:
Arrival Time at HP:
First Meal:
Departure Date from HP:
Departure Time from HP:
Departure Flight:
Last Meal:
Dormitory Preference:
Smoker:
Vegetarian Meals:
Observer 4		SKIP
Name:
E-mail:
Arrival Flight:
Arrival Date at HP:
Arrival Time at HP:
First Meal:
Departure Date from HP:
Departure Time from HP:
Departure Flight:
Last Meal:
Dormitory Preference:
Smoker:
Vegetarian Meals:

Billing Address for 1st Observer:		NASA Employee:

Billing Address for 2nd Observer:		NASA Employee:

Billing Address for 3rd Observer:		NASA Employee:

Billing Address for 4th Observer:		NASA Employee:

Observers' comments or explanatory notes on HP reservations and/or travel schedule:

Hale Pohaku Entry Notes:

The key to the front door at HP is included on the key ring for the IRTF vehicle. The code to the numerical key pad on other doors at HP can be obtained from your support astronomer. First-time observers or those who have forgotten the key code should ask their support astronomer for this information in advance of their driving up to HP.

Transportation

In order to operate an IRTF vehicle, each driver is required to complete and sign a Driver's Clearance form. Please download this form here, complete, sign and fax or mail it to the IRTF Hilo Office, ATTN: Lars Bergknut. If this form is not received at least one week prior to your arrival date, an IRTF vehicle will NOT be scheduled for you. You will be responsible for your own transportation to Hale Pohaku, and you may need to arrange for transportation from Hale Pohaku to the summit. Each person in your observing party planning to drive the IRTF vehicle is required to submit a Driver's Clearance form.

IRTF Hilo office fax:	(808) 933-0737 ATTN: Lars Bergknut
Mailing Address:	Institute for Astronomy, IRTF ATTN: Lars Bergknut 640 N. A'ohoku Place Hilo, HI 96720

ONE - and only one - vehicle will be provided for your group's travel between IfA Hilo building and Hale Pohaku, so please coordinate your travel plans. Vehicles can also be rented. (Call the IRTF office if information on rentals is required.)

Do NOT take a vehicle which does not have an IRTF sign.

Do you require a vehicle?
Driver's name:
	Date	Time
IRTF vehicle needed from IfA/Hilo to HP:
IRTF vehicle needed from HP to IfA/Hilo:

IRTF Instrumentation

If you are using IRTF equipment, check the instruments and options you plan to use. The set of NSFCam filters given below is a reasonably comprehensive list of filters used at the irtf. Only SOME of these filters will be installed in NSFCam at any given time due to limited space in the filter wheel. Please check with the IRTF staff and the filter list for the filters that are currently installed.

SpeX

(1024x1024 InSb Cross-Dispersed Medium Resolution Spectrograph)

NSFCam2

(2048x2048 HgCdTe Camera)

Polarizer

CSHELL

(256x256 InSb High Resolution Spectrometer)

MIRSI

(340x240 Si: As arrray with 0.27 arcsec/pixel)

Do you require any modifications from the standard set-up?

If yes, please give details below.

If you are requesting instruments that are different from those listed in your original proposal, please explain why:

Computers and Software

List any special software or data acquisition requirements for use with instruments (e.g., for mapping, polarimetry, occultations, etc.):

Support

It is the IRTF policy to provide a support astronomer for the first night an observer uses an instrument for the first time. However, please confirm this with your support astronomer. On subsequent runs, if observers feel they need a review of the instrument, it is suggested that they plan an itinerary which includes a stopover of a few hours in Honolulu or Hilo. This will enable them to visit one of the IfA buildingsand review their program requirements, and instrument set-up and use with their support astronomers. Please contact your support astronomer prior to your IfA visit.

If this observing run will be your first time at the IRTF, choose 'Yes' and contact your assigned support astronomer.

Do you need a support astronomer at the telescope on the first night of your run, or any other assistance in operating the IRTF instruments or data acquisition systems you will be using?

If yes, please contact the support astronomer who has been assigned to you by the IRTF office.

Visitor's Instrumentation

Are you bringing your own equipment to the IRTF?
If yes, please list your requirements here. Additional details should be given below, under 'Special Requirements'.
Cryogen:
	LN2: Total volume of LN2 needed for run: liters LHe: Total volume of LHe needed for run: liters. (Include 1 liter/day boil-off) Give the Date and Time of your first LHe transfer:
Transportation:
	Is your equipment too large to fit in the back of a small station wagon? Yes No Is it being shipped separately to Hilo? Yes No If you are shipping your equipment, please contact the IRTF Superintendent to make arrangements for local delivery.
Electronics:
	What electronic interfaces to IRTF equipment are needed?
Computers:
	Do you need to connect your own instruments or computers to the IRTF network? Yes No If so, please discuss this with the IRTF Network Administrator.
Mounting:
	The standard Cassegrain instrument interface to the IRTF is the Multiple Instrument Mount (MIM) Do you also require the dual photometer mount? Yes No Will you mount at the Coude focus? Yes No
Guider/Camera:
	Do you use the IRTF on-axis camera? Yes No Do you require the offset guider? Yes No
Return Visitors:
	If you have brought your own equipment on a previous run, are there any significant changes to your set-up? Yes No
	If so, describe any changes here:

Special Requirements

Do you have any other special requirements of which the IRTF staff should be aware?
If so, please describe these requirements:

maintained by irtfwebmaster at ifa dot hawaii dot edu
Last modified June 8, 2012