IRTF Observing Requirements Form
This form must be completed by the first-named person on your observing application and returned to the IRTF office as soon as possible -- at least no later than 1 month prior to your observing run -- so that the necessary logistical arrangements can be made for your observing run. Failure to do so will hinder the staff's attempts to provide the appropriate instruments, supplies, transportation, and lodgings for your run.
When you have completed the Observing Requirements Form, submit it using the 'Send Form' button at the top or bottom of the form. If you make a mistake while filling out this form, the 'Clear Form' button will erase all of your entries on the form and allow you to start again. If you have problems with this form, please contact irtfwebmaster at ifa dot hawaii dot edu.
If remote observing, fill in this section and then skip to
Instrumentation section. All fields are required if "Other" is selected.
Lodging Support Notes:
A maximum of two U.S.-based observers will receive support for accommodations (Note that accommodations at HP are limited to only observers and observatory staff). Because we are NASA-funded, we cannot provide accommodation support for NASA employees. Please provide billing addresses for each observer. The P.I. should request permission in writing to Division Chief, Alan Tokunaga prior to an ORF submission for any additions or changes from the original application.
Hale Pohaku Entry Notes:
The key to the front door at HP is included on the key ring for the IRTF
vehicle. The code to the numerical key pad on other doors at HP can be
obtained from your support astronomer. First-time observers or those who
have forgotten the key code should ask their support astronomer for this
information in advance of their driving up to HP.
In order to operate an IRTF vehicle, each driver is required to complete
and sign a Driver's Clearance form. Please download this
form here, complete, sign and fax or
mail it to the IRTF Hilo Office, ATTN: Lars Bergknut.
If this form is not received at least one week prior to your arrival
date, an IRTF vehicle will NOT be scheduled for you.
You will be responsible for your own transportation to Hale Pohaku, and
you may need to arrange for transportation from Hale Pohaku to the summit.
Each person in your observing party planning to drive the IRTF vehicle is
required to submit a Driver's Clearance form.
ONE - and only one - vehicle will be
provided for your group's travel between IfA Hilo building and Hale Pohaku,
so please coordinate your travel plans. Vehicles can also be rented.
(Call the IRTF office if information on rentals is required.)
Do NOT take a vehicle which does not have an IRTF sign.
If you are using IRTF equipment, check the instruments and options you plan
to use. The set of NSFCam filters given below is a reasonably comprehensive
list of filters used at the irtf. Only SOME of these
filters will be installed in NSFCam at any given time due to limited space
in the filter wheel. Please check with the IRTF staff and the
filter list for the filters that are
It is the IRTF policy to provide a support astronomer for the first night
an observer uses an instrument for the first time. However, please confirm
this with your support astronomer. On subsequent runs, if observers feel
they need a review of the instrument, it is suggested that they plan an
itinerary which includes a stopover of a few hours in Honolulu or Hilo.
This will enable them to visit one of the IfA buildingsand review their
program requirements, and instrument set-up and use with their support
astronomers. Please contact your support astronomer prior to your IfA visit.
If this observing run will be your first time at the IRTF, choose 'Yes'
and contact your assigned support astronomer.
Do you need a support astronomer at the telescope on the first night of
your run, or any other assistance in operating the IRTF instruments or
data acquisition systems you will be using?